ELEMENTS OF AN INVOICE

THE WORD "INVOICE"

The word "Invoice" and your company logo (if any) must be prominent on the document so that they can be identified easily.

INVOICE NUMBER

It must have a unique identifier or reference number to distinguish it from the rest of the invoices. A good practice is to use the year number, then an invoice number, like… 2022.001

DATE OF SENDING YOUR INVOICE

The date of sending the invoice must be included to ensure payments are made on time.

DATE OF SERVICES RENDERED (GIVEN)

Recording the date of services rendered (given, what you did/facilitated) or date of sale can help simplify cataloging.

CONTACT AND NAME OF ORG/VENDOR

The invoice should clearly show the vendor's name (YOU) and contact information to ensure the customer can contact you for any queries.

NAME AND CONTACT OF PAYER/CLIENT (US)

The client's contact info must also be included to ensure the legality of the document.

DETAILS OF EACH PRODUCT OR SERVICE

The invoice must describe each product or type of service.

COST PER UNIT OF PRODUCT/HOURS/SESSIONS

The cost of each individual item or service must be included.

TOTAL AMOUNT OWED WITH CURRENCY

The total amount due for payment must be clearly included in the invoice.

OTHER TIPS/REMINDERS

• Save it as a PDF!

• Keep a spreadsheet where you’ll log all your invoices, that way you can keep track of your income.

• If you are sending invoices it means you are a vendor/contractor, we should have a w9 form for you on file, and you will receive a 1099 so you can file your taxes as one.

• When submitting an invoice to Instituto, please UPLOAD IT HERE.